Privacy Policy

Last Updated: June 13, 2026

Counseling & Treating People of Colour: An International Perspective Conference, also referred to as CTPOC:IP, respects your privacy. This Privacy Policy explains what information we collect, how we use it, who we may share it with, how information may be disclosed, and the security practices we use to help safeguard personal information.

Who we are

Our website address is: https://ctpoc-con.com.

Information we collect

We may collect personal information when you visit our website, contact us, register for the conference, make a donation inquiry, or interact with our event registration platform.

• Name
• Email address
• Phone number
• Mailing or billing address
• Organization or affiliation
• Conference registration type
• Student or speaker status, if applicable
• Payment and transaction-related information
• Hotel or travel-related questions you voluntarily submit
• Messages or inquiries sent through our website or email
• Basic website usage information such as browser type, device type, pages visited, and referring links

We do not intentionally collect medical records, diagnosis information, or protected health information through this website.

How we use your information

We may use the information we collect to:

• Process conference registrations
• Communicate registration confirmations and event updates
• Respond to questions and support requests
• Provide conference, hotel, travel, schedule, and speaker information
• Verify eligibility for student, speaker, or conference hotel-rate access
• Coordinate donation or sponsorship inquiries
• Improve our website, communications, and conference experience
• Protect against fraud, unauthorized transactions, or misuse of our website
• Comply with legal, financial, tax, accounting, and payment-processing requirements

Payment information

Conference registration payments may be processed through third-party platforms such as Ticket Falcon and Stripe. CTPOC:IP does not directly store full credit card numbers on this website. Payment information is submitted through the payment processor’s secure systems and is handled according to their privacy and security practices.

Who we share your data with

We may share personal information only as needed to operate the conference, process registrations, communicate with attendees, and comply with applicable requirements. Information may be shared with:

• Ticket Falcon, for event registration and ticketing
• Stripe, for payment processing and fraud prevention
• Courtyard by Marriott Isla Verde or hotel representatives, when needed to verify conference registration for hotel-rate eligibility
• Email, website, hosting, analytics, or technical service providers that support our website and communications
• Conference organizers, staff, volunteers, or authorized partners who need the information to support event operations
• Legal, financial, or governmental authorities when required by law or necessary to protect our rights, safety, or property

We do not sell personal information.

Method of disclosure

Information may be disclosed electronically through secure registration platforms, payment processors, email communications, website forms, cloud-based business systems, or direct communication with authorized conference, hotel, or service-provider representatives. We limit disclosures to the information reasonably necessary for the intended purpose.

Security practices

We use reasonable administrative, technical, and organizational safeguards to help protect personal information. These may include secure payment processing through third-party providers, restricted access to registration information, password-protected administrative accounts, encrypted website connections where available, and limiting access to individuals who need the information to perform conference-related duties.

No method of transmission or electronic storage is completely secure. While we work to protect personal information, we cannot guarantee absolute security.

Cookies

Our website may use cookies, analytics tools, or similar technologies to help the site function, understand visitor activity, improve the user experience, and support website security. Visitors may be able to control cookies through their browser settings.

If you visit our login page, a temporary cookie may be set to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

Embedded content from other websites

Pages on this site may include embedded content such as videos, images, maps, registration links, payment links, social media content, or hotel and travel links. Embedded content from other websites behaves in the same way as if the visitor has visited the other website directly.

These third-party websites may collect data about you, use cookies, embed additional tracking, and monitor your interaction with their content according to their own privacy policies.

How long we retain your data

We retain personal information only as long as reasonably necessary for conference operations, accounting, legal compliance, dispute resolution, payment-processing records, and legitimate business purposes.

What rights you have over your data

You may contact us to request that we update, correct, or delete personal information where appropriate. Certain information may need to be retained for legal, accounting, registration, security, or payment-processing purposes.

Where your data is sent

Information submitted through this website or related registration platforms may be sent to authorized conference organizers, Ticket Falcon, Stripe, website service providers, email systems, hotel representatives when needed for conference-rate verification, or other service providers necessary to operate the conference.

Children’s privacy

This website is not intended to collect personal information from children under 13. If we become aware that we have collected information from a child under 13 without appropriate consent, we will take reasonable steps to delete it.

Third-party links

Our website may link to third-party websites or services, including registration, payment, hotel, travel, map, email, or social media platforms. We are not responsible for the privacy practices of those third parties. Visitors should review the privacy policies of any third-party websites they use.

Contact us

For questions about this Privacy Policy or how personal information is handled, please contact:

Counseling & Treating People of Colour: An International Perspective Conference
Email: ipoc3400@gmail.com